Soolutions ChargeBack by Soolutions – Automated EV Reimbursement

ChargeBack by Mycore – Simplifying EV Charging Reimbursements

ChargeBack by Soolutions is a fully managed solution that automates the reimbursement process for employees who charge their electric vehicle at home. Built by Soolutions, it connects any home EV charger to the Mycore platform, enabling effortless energy tracking, monthly reimbursements, and clear invoicing for employers – all without kWh-based fees or manual approvals.

Whether you’re an employer managing an electric fleet or an employee looking for reliable, automated energy reimbursements, ChargeBack offers the control, clarity, and efficiency you need.

What ChargeBack Offers

With more and more employees driving electric, managing reimbursements for home charging can become a real administrative burden. ChargeBack by Soolutions removes that friction completely. Our platform integrates directly with home charging stations, automatically tracks each charging session, and ensures that employees are reimbursed accurately – all based on your company's energy policy.

Employers receive a single, consolidated invoice every month, covering all participating employees, complete with session-level reporting and compliance-ready breakdowns. Employees receive reimbursements directly, without needing to submit spreadsheets, receipts, or manual reports.

How It Works – For Employees

• 1. Connect your charger – We link your home EV charger to the Mycore platform. We support almost all charger brands currently in the market.
• 2. Charge as usual – You simply plug in and charge at home. All sessions are recorded automatically, including kWh consumed and timestamp.
• 3. Automatic reimbursement – Each month, you’ll be reimbursed based on your employer’s approved reimbursement rate, without needing to submit anything.
• 4. View your data – Log in to your Soolutions Mycore dashboard to track session history, reimbursement records, and overall performance.

How It Works – For Employers

• 1. Onboard your team – Invite your EV-driving employees to join ChargeBack. We handle onboarding and charger connection.
• 2. Set your reimbursement policy – You define the maximum reimbursable kWh rate. This can be based on your company’s energy contract or a national average.
• 3. Leave the admin to us – We manage the approval process, session verification, and all user support.
• 4. Receive one invoice per month – All reimbursements are bundled into a single invoice, including session data and reporting. No complexity, no fragmentation.

Key Features

• ✔ Works with all major home charging brands
• ✔ No per-kWh transaction costs – just a clear monthly subscription
• ✔ GDPR-compliant, secure and fully privacy-friendly
• ✔ Session-level data accuracy for energy use and billing
• ✔ Transparent reports for finance, HR, and fleet managers
• ✔ Easy integration with Mycore and optional add-ons like solar and storage

Benefits for Employees

• ✅ No manual data entry or expense claims
• ✅ Accurate, timely reimbursements every month
• ✅ Reimbursement based on fair and transparent energy rates
• ✅ Access to your charge history and reimbursement status via Mycore
• ✅ Fully compatible with your existing home charging setup

Benefits for Employers

• ✅ One invoice per month, no matter how many employees
• ✅ Custom reimbursement rules based on your energy policy
• ✅ All admin and user support handled by us
• ✅ Real-time insight into energy usage across your workforce
• ✅ No risk of fraud, incorrect reimbursement, or lost time

Reporting & Transparency

Each monthly invoice includes a detailed breakdown per employee: total energy charged, total reimbursed, and any discrepancies (e.g., offline sessions). This helps your finance team manage budgets and ensures your HR department has the data it needs to support EV drivers within the organization.

You also gain access to a reporting dashboard, offering exportable data, compliance logs, and reimbursement history – ideal for internal audits or ESG reporting.

Security & Privacy

We take data privacy seriously. ChargeBack collects only the data necessary to track sessions and calculate reimbursements. We never track driving behavior or location, and all information is encrypted and stored in secure European data centers.

The platform is fully GDPR-compliant and built for enterprise-grade data protection standards.

Pricing

ChargeBack by Soolutions is offered as a fixed monthly fee per user. There are no per-session costs or hidden fees. This ensures predictability in budgeting and makes scaling your EV support programs simple and transparent.

We offer volume pricing for larger teams and enterprise deployments. Contact us to request a custom quote based on the size of your EV-driving workforce and your preferred reimbursement model.